osapiens HUB for Maintenance
CMMS Planner: Work order planning and scheduling
Automate maintenance scheduling, optimize workforce capacity, and reduce downtime with intelligent work order planning. The CMMS planner in osapiens HUB transforms reactive chaos into strategic operations.
reduction in planning and dispatching time spent per work order. Spend less time planning, freeing up more time to focus on critical tasks.
How much time do your maintenance teams waste on manual scheduling, juggling spreadsheets, and tracking down available resources? The osapiens HUB for Maintenance eliminates these inefficiencies with intelligent work order assignment, real-time capacity planning, and automated scheduling – all in one platform. Maintenance managers can finally focus on optimization instead of administration, while maintenance teams work with clear priorities and accurate resource allocation.
Intelligent Planning for Your Equipment and Workforce with a CMMS
Plan for both asset availability and workforce capacity with multi-level scheduling. The osapiens HUB provides weekly overviews and detailed daily plans that consider maintenance windows, downtime, and resource availability.
Key capabilities:
- Asset-based planning: Define maintenance windows and production schedules. The system automatically suggests optimal timing for preventive maintenance schedules.
- Workforce capacity view: See team availability, workload, and qualifications at a glance. Avoid overallocation and balance resources across sites.
- Skill-based assignment: Match maintenance tasks to technician qualifications automatically. The CMMS maintenance planner ensures the right person gets the right job.
Assign Work Orders via Drag-and-Drop: Simplify Maintenance Scheduling
Forget complex forms and lengthy approval processes. The maintenance planner in osapiens HUB uses intuitive drag-and-drop to assign maintenance tasks in seconds. The system automatically validates assignments against maintenance personnel skills, shift schedules, and current workload.
Split and distribute workload: Large maintenance projects can be broken down into smaller tasks and distributed across your maintenance teams. The CMMS planner tracks progress across all sub-tasks and provides a unified view of project completion.
Shift, Absence and On-Call Planning for Maintenance Teams
Maintenance operations don't stop at 5 PM. The osapiens HUB handles complex shift patterns, rotating schedules, and split shifts with ease. Define recurring shift patterns once, and the maintenance management system applies them automatically. T
Integration with HR systems: Sync shift data, absence records, and employee qualifications from your existing HR or payroll software. The computerized maintenance management system stays up-to-date without manual data entry.
Material, Equipment, and Resource Management for Maintenance Planners
Efficient maintenance management requires more than just scheduling people – you need the right parts, tools, and equipment available at the right time. The osapiens HUB tracks resource availability in real-time and automatically flags potential shortages before work begins.
Key features:
- Spare parts tracking: Link materials to specific work orders. The system checks inventory levels and triggers procurement when stock runs low.
- Tool and equipment allocation: Reserve specialized tools for specific jobs. Avoid conflicts when multiple teams need the same equipment.
- Cost tracking: Monitor maintenance costs per asset, per team, or per work order. Generate reports that help optimize your maintenance budget.
How Grupo Agora is managing in preventive maintenance with osapiens HUB
Grupo Agora, Spain's oldest brewery group, uses the osapiens HUB to manage maintenance across their facilities. The CMMS maintenance planner provides the flexibility they need to adapt to their specific factory requirements.
Learn more about osapiens HUB for Maintenance
Integration: How osapiens Connects with Your Existing Systems
Your maintenance management software shouldn't work in isolation. The osapiens HUB integrates seamlessly with your existing business systems, ensuring data flows smoothly across your organization without manual data entry or duplicate records.
Key integrations:
- SAP systems: Our certified SAP connector (PM, SD, MM) syncs locations, assets, parts, and stock directly from SAP. Plan and dispatch work orders through osapiens while managing replenishment and billing in SAP – works standalone, with SAP, or hybrid.
- Microsoft ecosystem: Integrate with Power BI for dynamic dashboards and reports, use Single Sign-On (SSO) for simplified user management, sync tasks with Outlook calendars, and leverage SharePoint for centralized document storage.
- Excel and CSV imports: Upload parts lists, BOMs, asset records, and service plans. Transform raw spreadsheet data into structured, organized asset records.
- Custom integrations: Access RESTful APIs to connect proprietary systems or specialized industry software tailored to your maintenance operations.
Get Started with Intelligent CMMS Planning Today
Stop wasting time on manual scheduling and reactive maintenance. The osapiens HUB gives maintenance managers the tools they need to plan efficiently, optimize resources, and reduce downtime. Start your free trial – no credit card required. Get up to 5 users, unlimited assets, and 10 work orders per month to experience intelligent maintenance management firsthand.
FAQ
What is CMMS in planning?
A CMMS (Computerized Maintenance Management System) in planning is a maintenance management solution that streamlines maintenance processes by automating scheduling, resource allocation, and work order coordination. It helps teams plan maintenance tasks efficiently, improves maintenance efficiency, and supports optimizing maintenance processes across your organization. The system tracks work order progress in real-time and ensures the right resources are available when needed.
What is the difference between CMS and CMMS?
A CMS (Content Management System) manages digital content like websites and documents. A CMMS (Computerized Maintenance Management System) focuses on managing maintenance tasks, asset management, spare parts, and maintenance work. A CMMS planner specifically handles scheduling, workforce management, and helps schedule preventative maintenance to prevent equipment failures and maximize uptime.
Is there a free CMMS software?
Yes. The osapiens HUB offers a free plan with up to 5 users, unlimited assets and locations, and 10 work orders per month. This includes mobile maintenance, basic team management, checklists, and inventory management features – perfect for small teams getting started with computerized maintenance management and building a foundation for continuous improvement.
What does a maintenance planner do?
A maintenance planner coordinates all aspects of maintenance operations: they aid in creating preventive maintenance schedules, manage maintenance personnel, ensure spare parts availability, and optimize workforce capacity. Using a CMMS maintenance planner like osapiens HUB, they automate work order assignment, balance workloads across teams, and ensure efficient execution of all maintenance work to maximize asset performance.